The GDPR includes provisions that promote accountability and governance. These complement the GDPR’s transparency requirements. While the principles of accountability and transparency have previously been implicit requirements of data protection law, the GDPR’s emphasis elevates their significance.
You are expected to put into place comprehensive but proportionate governance measures. Good practice tools that the ICO has championed for a long time such as privacy impact assessments and privacy by design are now legally required in certain circumstances.
Ultimately, these measures should minimise the risk of breaches and uphold the protection of personal data. Practically, this is likely to mean more policies and procedures for organisations, although many organisations will already have good governance measures in place.
What is the accountability principle?
The accountability principle in Article 5(2) requires you to demonstrate that you comply with the principles and states explicitly that this is your responsibility.
How can I demonstrate that I comply?
- implement appropriate technical and organisational measures that ensure and demonstrate that you comply. This may include internal data protection policies such as staff training, internal audits of processing activities, and reviews of internal HR policies;
- maintain relevant documentation on processing activities;
- where appropriate, appoint a data protection officer;
- implement measures that meet the principles of data protection by design and data protection by default. Measures could include:
- data minimisation;
- allowing individuals to monitor processing; and
- creating and improving security features on an ongoing basis.
- use data protection impact assessments where appropriate.
You can also:
- adhere to approved codes of conduct and/or certification schemes. See the section on codes of conduct and certification for more detail.